CollectionModel v2.05.10

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Contents

DiversityCollection Information Model (version 2.05.10, 16 December 2010)

Authors M. Weiss, G. Hagedorn, & D. Triebel 2010
License 80x15.png
Suggested citation M. Weiss, G. Hagedorn, & D. Triebel (2010). DiversityCollection information model (version 2.05.10). http://www.diversityworkbench.net/Portal/CollectionModel_v2.05.10
Notes The models currently reside in MS SQL Server, so knowledge of some SQL Server ER-diagram conventions will be helpful.

Besides the screen shots below, a Microsoft T-SQL-Script for the generation of the tables is provided.


ER Diagrams

Overview over all entities and relations used in the database model

ER

The colors in the diagram indicate the logical group of the tables as described in the legend. Some “housekeeping” fields and tables for the documentation when and by whom the data were inserted or changed are not shown in the overview or the detail diagrams.

A short introduction:

  • “CollectionSpecimen” is the central entity, containing the information directly related to the collected specimen. The field ExsiccataID relates to the module DiversityExsiccate within the Diversity Workbench.
  • “CollectionProject” keeps the relation to the projects. Each specimen may be included in several projects.
  • “CollectionAgent”. The people or groups responsible for the collection of the specimen are stored in the table CollectionAgent. There may be several collectors for one specimen. The sequence of the collectors (e.g. for print on a label) is stored with the CollectorsSequence. The CollectorsAgentURI refers to the module DiversityAgent within the Diversity Workbench.
  • “CollectionSpecimenImage” keeps the images for a specimen. The ResourceURI refers to the module DiversityResources within the Diversity Workbench.
  • “CollectionEvent” is the central entity, containing the information for the collection event. Specimen stored in a collection are gathered during a collection event. The tables associated with collection event keep informations about the geographic locality, the habitat, the date etc. During an collection event, several specimen may have been collected.
  • “CollectionEventSeries”. An event series can contain other series and collection events. The event series should be used to organise your collection events.
  • “CollectionLocalisation”. The geographic localisation of each collection event can be documented with several localisation systems. One option are entries linked to the module DiversityGazetteer within the Diversity Workbench, providing information on geographical names.
  • “LocalisationSystem” lists the localisation systems used to document a geographical locality.
  • “CollectionEventProperty”. Properties of the collection site, e.g. the habitat found during a collectoin event can be documented with several habitats derived from standard habitat list like e.g. EUNIS.
  • “CollectionEventImage” keeps the images related to a collection event, e.g. a map or a photograph of the habitat.
  • “IdentificationUnit”. The items in one collection specimen are regarded as identification units. One specimen can contain several identification units, e.g. an insect (1) feeding on a fungus (2) growing as a parasit on a plant (3).
  • “Identification” keeps the identifications of the identification units in a collection specimen. Each identification unit may have been identified several times. For relation to the module DiversityTaxonNames the field NameURI is used.
  • “CollectionSpecimenPart”. This tables keeps the informations about the parts of a specimen and the actual location of a specimen within e.g. a herbarium. A specimen may be located in several herbaria with several duplicates.
  • “Collection” lists the collections where the specimen can be found.
  • “CollectionSpecimenRelation” documents the relations between specimen.
  • “CollectionSpecimenTransaction” documents the exchange with other herbaria.

Entities ending with “_Enum” (“CollRelationType_Enum”, “CollTypeStatus_Enum” etc.) contain enumerated values or strings; all have the same fields shown in the last ER diagram further below.


Description of the tables

Table: Analysis

Analysis types used within the database

Column Data type Description
AnalysisID int ID of the analysis (Primary key)
AnalysisParentID int Analysis ID of the parent analysis if it belongs to a certain type documented in this table
DisplayText nvarchar (50) Name of the analysis as e.g. shown in user interface
Description nvarchar (MAX) Description of the analysis
MeasurementUnit nvarchar (50) The measurement unit used for the analysis, e.g. mm, µmol, kg
Notes nvarchar (MAX) Notes concerning this analysis
AnalysisURI varchar (255) URI referring to an external documentation of the analysis
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
OnlyHierarchy bit If the entry is only used for the hierarchical arrangement of the entries
DefaultValue: (0)
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: AnalysisResult

Value lists for analysis types with predefined values, e.g. "0, 1, 2, 3, ..." for Red list category. Includes description etc. for the values in the list.

Column Data type Description
AnalysisID int ID of the analysis (Primary key)
AnalysisResult nvarchar (255) The categorized value of the analysis
Description nvarchar (500) Description of enumerated object, displayed in the user interface
DisplayText nvarchar (50) Short abbreviated description of the object, displayed in the user interface
DisplayOrder smallint The order in which the entries are displayed. The order may be changed at any time, but all values must be unique.
Notes nvarchar (500) Internal development notes about usage, definition, etc. of an enumerated object
LogInsertedBy nvarchar (50) Name of user who first entered (typed or imported) the data.
DefaultValue: user_name()
LogInsertedWhen smalldatetime Date and time when the data were first entered (typed or imported) into this database.
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Name of user who last updated the data.
DefaultValue: user_name()
LogUpdatedWhen smalldatetime Date and time when the data were last updated.
DefaultValue: getdate()

Table: AnalysisTaxonomicGroup

The types of analysis that are available for a taxonomic group

Column Data type Description
AnalysisID int Analysis ID, foreign key of table Analysis.
TaxonomicGroup nvarchar (50) Taxonomic group the organism identified by this unit belongs to. Groups listed in table CollTaxonomicGroup_Enum (= foreign key)
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: Collection

The collections where the specimen are stored

Column Data type Description
CollectionID int Unique reference ID for the collection (= Primary key)
CollectionParentID int For a subcollection within another collection: CollectionID of the collection to which the subcollection belongs. Empty for an independent collection
CollectionName nvarchar (255) Name of the collection (e. g. 'Herbarium Kew') or subcollection (e. g. 'cone collection', 'alcohol preservations'). This text should be kept relatively short, use Description for additional information
CollectionAcronym nvarchar (10) A unique code for the Collection, e.g. the herbarium code from Index Herbariorum
AdministrativeContactName nvarchar (500) The name of the person or organisation responsible for this collection
AdministrativeContactAgentURI varchar (255) The URI of the person or organisation responsible for the Collection e.g. as provided by the module DiversityAgents
Description nvarchar (MAX) A short description of the collection
Location nvarchar (255) Optionally location of the collection, e.g. the number within a file system or a description of the room(s) housing the (sub)collection
CollectionOwner nvarchar (255) The owner of the collection as e.g. printed on a label, should be given if CollectionParentID is null
DisplayOrder smallint The order in which the entries are displayed. The order may be changed at any time, but all values must be unique.
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionAgent

The collector(s) of collection specimens

Column Data type Description
CollectionSpecimenID int Refers to ID of CollectionEvent (= Foreign key and part of primary key)
CollectorsName nvarchar (255) Name of the Collector
CollectorsAgentURI varchar (255) The URI of the Agent, e.g. as stored within the module DiversityAgents
CollectorsSequence datetime The order of collectors in a team. Automatically set by the database system
DefaultValue: getdate()
CollectorsNumber nvarchar (50) Number assigned to a specimen or a batch of specimens by the collector during the collection event (= 'field number')
Notes nvarchar (MAX) Notes about the collector, e.g. if the name is uncertain
DataWithholdingReason nvarchar (255) If the dataset is withhold, the reason for withholding the data, otherwise null
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionCurator

Curators within DiversityCollection, responsible of specimen transactions

Column Data type Description
LoginName nvarchar (50) A login name which the user uses for access the DivesityWorkbench, Microsoft domains, etc..
AdministratingCollectionID int ID for the collection for which the curator has the right to administrate the transaction. Corresponds to AdministratingCollectionID in table Transaction.

Table: CollectionEvent

The collection event where the specimen was collected

Column Data type Description
CollectionEventID int Unique ID for the collection event (= Primary key)
Version int The version of the dataset. Automatically set by the system.
DefaultValue: (1)
SeriesID int The ID of the related expedition. Relates to the PK of the table CollectionExpedition (Foreign key).
CollectorsEventNumber nvarchar (50) Number assigned to a collection event by the collector (= 'field number')
CollectionDate datetime The date of the event calulated from the entries in CollectionDay, -Month and -Year.
CollectionDay tinyint The day of the date of the event or when the collection event started
CollectionMonth tinyint The month of the date of the event or when the collection event started
CollectionYear smallint The year of the date of the event or when the collection event started
CollectionDateSupplement nvarchar (100) Verbal or additional collection date information, e.g. 'end of summer 1985', 'first quarter', '1888-1892'. The end date if the collection event comprises a period. The time of the event if necessary.
CollectionDateCategory nvarchar (50) Category of the date of the identification e.g. "system", "estimated" (= foreign key, see in table CollEventDateCategory_Enum)
CollectionTime varchar (50) The time of the event or when the collection event started
CollectionTimeSpan varchar (50) The time span e.g. in seconds of the collection event
LocalityDescription nvarchar (MAX) Locality description of the locality, exactly as written on the original label (i.e. without corrections during data entry)
HabitatDescription nvarchar (MAX) Geo-ecological description of the locality, exactly as written on the original label (i.e. without corrections during data entry)
ReferenceTitle nvarchar (255) The title of the publication where the collection event was published. Note this is only a cached value where ReferenceURI is present
ReferenceURI varchar (255) URI (e.g. LSID) of the source publication where the collection event is published, may e.g. refer to the module DiversityReferences
ReferenceDetails nvarchar (50) The exact location within the reference, e.g. pages, plates
CollectingMethod nvarchar (MAX) Description of the method used for collecting the samples, e.g. traps, moist chambers, drag net
Notes nvarchar (MAX) Notes about the collection event
CountryCache nvarchar (50) The country where the collection event took place. Cached value derived from an entry in CollectionGeography
DataWithholdingReason nvarchar (255) If the dataset is withhold, the reason for withholding the data, otherwise null
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionEventImage

The images showing the site of the collection event

Column Data type Description
CollectionEventID int Unique ID for the collection event (= Primary key)
URI varchar (255) The complete URI address of the image. This is only a cached value if ResourceID is available referring to the module DiversityResources
ResourceURI varchar (255) The URI of the resource (e.g. see module DiversityResources)
ImageType nvarchar (50) Type of the image, e.g. map
Notes nvarchar (MAX) Notes to this image concerning the collection event
DataWithholdingReason nvarchar (255) If the dataset is withhold, the reason for withholding the data, otherwise null
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionEventLocalisation

The geographic localisation of a collection event

Column Data type Description
CollectionEventID int Refers to the ID of CollectionEvent (= Foreign key and part of primary key)
LocalisationSystemID int Refers to the ID of LocalisationSystem (= Foreign key and part of primary key)
Location1 nvarchar (255) Either a named location selected from a thesaurus (e. g. 'Germany, Bavaria, Kleindingharting') or altitude range or other values (e. g. 100-200 m)
Location2 nvarchar (255) Corresponding value to Location1 e.g. ID or URI of gazetteer or thesaurus
LocationAccuracy nvarchar (50) The accuracy of the determination of this locality
LocationNotes nvarchar (MAX) Notes on the location
DeterminationDate smalldatetime Date of the determination of the geographical localisation
DistanceToLocation varchar (50) Distance from the specified place to the real location of the collection event (m)
DirectionToLocation varchar (50) Direction from the specified place to the real location of the collection event (Degrees rel. to north)
ResponsibleName nvarchar (255) The name of the agent (person or organization) responsible for this entry.
DefaultValue: [dbo].[CurrentUserName]()
ResponsibleAgentURI varchar (255) URI of the person or organisation responsible for the data (see e.g. module DiversityAgents)
Geography geography The geography of the localisation
AverageAltitudeCache real Calculated altitude as parsed from the location fields
AverageLatitudeCache real Calculated latitude as parsed from the location fields
AverageLongitudeCache real Calculated longitude as parsed from the location fields
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionEventProperty

A property of a collection site, e.g. exposition, slope, vegetation. May refer to Diversity Workbench module DiversityScientificTerms

Column Data type Description
CollectionEventID int Refers to the ID of CollectionEvent (= Foreign key and part of primary key)
PropertyID int The ID of the descriptor of the collection event, foreign key, see table Descriptor
DisplayText nvarchar (255) The text for the property as shown e.g. in a user interface
PropertyURI varchar (255) URI referring to an external datasource e.g. DiversityTerminology
PropertyHierarchyCache nvarchar (MAX) A cached text of the complete name of the descriptor including superior categories if present
PropertyValue nvarchar (255) The value of a captured feature e.g. temperature, pH, vegetation etc. If there is a range this is the lower or first value
ResponsibleName nvarchar (255) The name of the agent (person or organization) responsible for this entry.
ResponsibleAgentURI varchar (255) URI of the person or organisation responsible for the data (see e.g. module DiversityAgents)
Notes nvarchar (MAX) Notes about the property of the colletion site.
AverageValueCache float For numeric values - a cached average value according to the
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionEventSeries

The series whithin which collection events take place

Column Data type Description
SeriesID int Primary key. The ID for this expedition (= Primary key)
SeriesParentID int The ID of the superior expedition
Description nvarchar (MAX) The description of the expedition as it will be printed on e.g. the label
SeriesCode nvarchar (50) The user defined code for an expedition
Notes nvarchar (MAX) Notes about this expedition
Geography geography The geography of the collection event series
DateStart datetime The date and time when the collection event series started
DateEnd datetime The date and time when the collection event series ended
DateCache datetime Obsolete, use fields for start and end of the collection event series instead
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionEventSeriesImage

The images showing the sites of a collection event series, e.g. an expedition or sampling plot

Column Data type Description
SeriesID int Unique ID for the collection event series (= Foreign key and part of primary key)
URI varchar (255) The complete URI address of the image. This is only a cached value if ResourceID is available referring to the module DiversityResources
ResourceURI varchar (255) The URI of the resource (e.g. see module DiversityResources)
ImageType nvarchar (50) Type of the image, e.g. map
Notes nvarchar (MAX) Notes to this image concerning the collection event
DataWithholdingReason nvarchar (255) If the dataset is withhold, the reason for withholding the data, otherwise null
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionExternalDatasource

CollectionExternalDatasource document the sources of the names.

Column Data type Description
ExternalDatasourceID int An ID to identify an external data collection of collection specimen (primary key, the ID has no meaning outside of the DiversityWorkbench system)
ExternalDatasourceName nvarchar (255) The name of the data collection that has been integrated or can be linked to for further analysis
ExternalDatasourceVersion nvarchar (255) The version of this data collection (either official version number, or dates when the collection was integrated)
Rights nvarchar (500) A description of copyright agreements or permission to use data from the external database
ExternalDatasourceAuthors nvarchar (200) The persons or institutions responsible for the external database
ExternalDatasourceURI nvarchar (300) The URI of the database provider resp. the external database
ExternalDatasourceInstitution nvarchar (300) The institution responsible for the external database
InternalNotes nvarchar (1500) Additional notes concerning this data collection
ExternalAttribute_NameID nvarchar (255) The table and field name in the external data collection to which CollectionExternalID refers
PreferredSequence tinyint For selection in e.g. picklists: of several equal names only the name from the source with the lowest preferred sequence will be provided.
Disabled bit If this source should be disabled for selection of names e.g. in picklists
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionImage

The images showing the collection

Column Data type Description
CollectionID int Refers to the ID of Collection (= Foreign key and part of primary key)
URI varchar (255) The complete URI address of the image.
ImageType nvarchar (50) Type of the image, e.g. label
Notes nvarchar (MAX) Notes about the collection image
DataWithholdingReason nvarchar (255) If the dataset is withhold, the reason for withholding the data, otherwise null
LogInsertedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogInsertedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionManager

Collection managers within DiversityCollection, responsible of specimen transactions

Column Data type Description
LoginName nvarchar (50) A login name which the user uses for access the DivesityWorkbench, Microsoft domains, etc..
AdministratingCollectionID int ID for the collection for which the Manager has the right to administrate the transaction. Corresponds to AdministratingCollectionID in table Transaction.
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionProject

The projects within which the collection specimen were placed

Column Data type Description
CollectionSpecimenID int Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
ProjectID int ID of the project to which the specimen belongs (Projects are defined in DiversityProjects)
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionRequester

Requesters within DiversityCollection, responsible of specimen transactions

Column Data type Description
LoginName nvarchar (50) A login name which the user uses for access to the DivesityWorkbench, Microsoft domains, etc..
AdministratingCollectionID int ID for the collection for which the Requester has the right to request specimen. Corresponds to AdministratingCollectionID in table Transaction.
IncludeSubcollections bit If the subcollections of the administrating collection are accessible for a request
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionSpecimen

The data directly attributed to the collection specimen

Column Data type Description
CollectionSpecimenID int Unique reference ID for the collection specimen record (primary key)
Version int The version of the dataset
DefaultValue: (1)
CollectionEventID int Refers to the ID of CollectionEvent (= Foreign key and part of primary key)
CollectionID int ID of the Collection as stored in table Collection (= foreign key, see table Collection)
AccessionNumber nvarchar (50) Accession number of the specimen within the collection, e.g. "M-29834752"
AccessionDate datetime The date of the accession calculated from the entries in AccessionDay, -Month and -Year
AccessionDay tinyint The day of the date when the specimen was acquired in the collection
AccessionMonth tinyint The month of the date when the specimen was acquired in the collection
AccessionYear smallint The year of the date when the specimen was acquired in the collection
AccessionDateSupplement nvarchar (255) Verbal or additional accession date information, e.g. 'end of summer 1985', 'first quarter', '1888-1892'
AccessionDateCategory nvarchar (50) Category of the date of the identification e.g. "system", "estimated" (= foreign key, see in table xColl_DateCategory_Enum)
DepositorsName nvarchar (255) The name of the depositor(s) (person or organization responsible for deposition). Where entire collections are deposited, this should also contain the collection name (e.g. 'Herbarium P. Döbbler')
DepositorsAgentURI varchar (255) The URI of the depositor(s) (person or organization responsible for deposition)
DepositorsAccessionNumber nvarchar (50) Accession number of the specimen within the previous or original collection, e.g. 'D-23948'
LabelTitle nvarchar (255) The title of the label e.g. for printing labels.
LabelType nvarchar (50) Printed, typewritten, typewritten with handwriting added, entirely in handwriting, etc.
LabelTranscriptionState nvarchar (50) The state of the transcription of a label into the database: 'Not started', 'incomplete', 'complete'
LabelTranscriptionNotes nvarchar (255) User defined notes concerning the transcription of the label into the database
ExsiccataURI varchar (255) If specimen is an exsiccata: The URI of the Exsiccata series, e.g. as stored within the DiversityExsiccata module
ExsiccataAbbreviation nvarchar (255) If specimen is an exsiccata: Standard abbreviation of the exsiccata (not necessarily a unique identifier; editors or publication places may change over time)
OriginalNotes nvarchar (MAX) Notes found on the label of the specimen, by the original collector or from a later revision
AdditionalNotes nvarchar (MAX) Additional notes made by the editor of the specimen record, e. g. 'doubtful identification/locality'
ReferenceTitle nvarchar (255) The title of the publication where the specimen was published. Note this is only a cached value where ReferenceURI is present
ReferenceURI varchar (255) URI (e.g. LSID) of reference where specimen is published, e.g. referring to the module DiversityReferences
ReferenceDetails nvarchar (50) The exact location within the reference, e.g. pages, plates
Problems nvarchar (255) Description of a problem that occurred during data editing. Typically these entries should be deleted after help has been obtained. Do not enter scientific problems here; use AdditionalNotes for such permanent problems!
DataWithholdingReason nvarchar (255) If the dataset is withhold, the reason for withholding the data, otherwise null
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
InternalNotes nvarchar (MAX) Internal notes that should not be published e.g. on websites
ExternalDatasourceID int An ID to identify an external data collection of collection specimen (primary key, the ID has no meaning outside of the DiversityWorkbench system)
ExternalIdentifier nvarchar (100) The identifier of the external specimen as defined in the external datasource
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionSpecimenImage

The images of a collection specimen or of an identification unit within this specimen

Column Data type Description
CollectionSpecimenID int Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
URI varchar (255) The complete URI address of the image. This is only a cached value if ResourceID is available referring to the module DiversityResources
ResourceURI varchar (255) The URI of the image, e.g. as stored in the module DiversityResources.
SpecimenPartID int Optional: If the dataset is not related to a part of a specimen, the ID of a related part (= foreign key)
IdentificationUnitID int If image refers to only on out of several identification units for a specimen, refers to the ID of an IdentificationUnit for a CollectionSpecimen (= foreign key)
ImageType nvarchar (50) Type of the image, e.g. label
Notes nvarchar (MAX) Notes about the specimen image
DataWithholdingReason nvarchar (255) If the dataset is withhold, the reason for withholding the data, otherwise null
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionSpecimenPart

Parts of a collection specimen. Includes a possible hierarchy of the parts

Column Data type Description
CollectionSpecimenID int Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
SpecimenPartID int ID for a part of a specimen (part of primary key)
DefaultValue: (1)
DerivedFromSpecimenPartID int SpecimenPartID of the specimen from which the current specimen is derived from
PreparationMethod nvarchar (MAX) The method used for the preparation of the part of the specimen, e.g. the inoculation method for cultures
PreparationDate datetime The date and time when the part was preparated e.g when it was separated from the source object
AccessionNumber nvarchar (50) Accession number of the part of the specimen within the collection if it is different from the accession number of the specimen as stored in the table CollectionSpecimen, e.g. "M-29834752"
PartSublabel nvarchar (50) The label for a part of a specimen, e.g. if duplicats of a specimen have a separate number
CollectionID int ID of the Collection as stored in table Collection (= foreign key, see table Collection)
MaterialCategory nvarchar (50) Material category of specimen. Examples: 'herbarium sheets', 'drawings', 'microscopic slides' etc. (= foreign key, see table CollMaterialCategory_Enum)
DefaultValue: N'specimen'
StorageLocation nvarchar (255) A code identifying the place where the specimen is stored within the collection. Frequently the accepted scientific name is used as storage location code.
Stock tinyint Number of stock units if the specimen is stored in separated units e.g. several boxes or vessels (max. 255)
Notes nvarchar (MAX) Notes concerning the storage of the sample
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionSpecimenProcessing

The processing that was applied to a collection specimen

Column Data type Description
CollectionSpecimenID int Refers to ID of CollectionSpecimen (= Foreign key and part of primary key)
ProcessingDate datetime Date and time of the start of the processing
DefaultValue: getdate()
ProcessingID int ID of the processing. Refers to ProcessingID in table Processing (foreign key)
DefaultValue: (1)
Protocoll nvarchar (100) The label of the processing protocoll
SpecimenPartID int Optional: If the dataset is related to a part of a specimen, the ID of a related part (= foreign key, see table CollectionSpecimenPart)
ProcessingDuration varchar (50) The duration of the processing including the unit (e.g. 5 min) or the end of the processing starting at the processingDate (e.g. 23.05.2008)
ResponsibleName nvarchar (255) Name of the person or institution responsible for the determination
DefaultValue: [dbo].[CurrentUserName]()
ResponsibleAgentURI varchar (255) URI of the person or institution responsible for the determination (= foreign key) as stored in the module DiversityAgents.
Notes nvarchar (MAX) Notes about the processing
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionSpecimenRelation

The relations of a collection specimen to other collection specimen

Column Data type Description
CollectionSpecimenID int Unique reference ID for the collection specimen record (primary key)
RelatedSpecimenURI varchar (255) URI of the related specimen
RelatedSpecimenDisplayText varchar (255) The name of a related specimen as shown e.g. in a user interface
RelationType nvarchar (50) Type of the relation between the specimen (= foreign key, see table CollRelationType_Enum)
RelatedSpecimenCollectionID int ID of the Collection as stored in table Collection (= foreign key, see table Collection)
RelatedSpecimenDescription nvarchar (MAX) Description of the related specimen
Notes nvarchar (MAX) Notes on the relation to the specimen
IsInternalRelationCache bit If the relation represents a connection between specimen in this database
DefaultValue: (1)
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: CollectionSpecimenTransaction

The transactions in which a specimen was involved

Column Data type Description
CollectionSpecimenID int Refers to ID of CollectionSpecimen (= Foreign key and part of primary key)
TransactionID int Unique ID for the transaction (= Foreign key and part of primary key)
SpecimenPartID int Optional: If the dataset is related to a part of a specimen, the ID of a related part (= foreign key, see table CollectionSpecimenPart)
IsOnLoan bit True if a specimen is on loan
LogInsertedBy nvarchar (50) Name of user who first entered (typed or imported) the data.
DefaultValue: user_name()
LogInsertedWhen smalldatetime Date and time when the data were first entered (typed or imported) into this database.
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Name of user who last updated the data.
DefaultValue: user_name()
LogUpdatedWhen smalldatetime Date and time when the data were last updated.
DefaultValue: getdate()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: Entity

The entities in an application e.g. the tables and columns in a database

Column Data type Description
Entity varchar (500) The name of the entity, e.g. Table.Column.Content within the database or a unique string for e.g. a message within the DiversityWorkbench e.g. "DiversityWorkbench.Message.Connection.NoAccess", PK
DisplayGroup nvarchar (50) If DiversityWorkbench entities should be displayed in a group, the name of the group
Notes nvarchar (MAX) Notes about the entity
Obsolete bit True if an entity is obsolete. Obsolete entities may be kept to ensure compatibility with older modules
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: EntityRepresentation

The description of the entity in a certain context in different languages

Column Data type Description
Entity varchar (500) The name of the entity. Foreign key, relates to table Entity
LanguageCode nvarchar (50) ISO 639: 2-letter codes for the language of the content
EntityContext nvarchar (50) The context for the representation, e.g. "Exchange with ABCD", "collection management" or "observation" as defined in table EntityContext_Enum
DisplayText nvarchar (50) The text for the entity as shown e.g. in a user interface
Abbreviation nvarchar (20) The abbreviation for the entity as shown e.g. in a user interface
Description nvarchar (MAX) The description of the entity
Notes nvarchar (MAX) Notes about the representation of the entity
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: EntityUsage

The usage of an entity in a certain context, e.g. hidden, readonly

Column Data type Description
Entity varchar (500) The name of the entity. Foreign key, relates to table Entity
EntityContext nvarchar (50) The context for the representation, e.g. "Exchange with ABCD", "collection management" or "observation" as defined in table EntityContext_Enum
EntityUsage nvarchar (50) How the entity should be used within a certain context, e.g. "hidden" as defined in table EntityUsage_Enum
PresetValue nvarchar (500) If a value is preset the value resp. SQL statement for the value, e.g. 'determination' for identifications when using a mobile device during an expedition
Notes nvarchar (MAX) Notes about the usage of the entity
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: ExternalRequestCredentials

External requestors with the permission to create a request for a loan

Column Data type Description
RequesterLogin nvarchar (50) Login of the person responsible for the loan requests in the collection
AdministratingCollectionID int The ID of the collection which gets the request for a loan. Corresponds to the AdministratingCollectionID in table Transaction.
RequestingCollectionID int The ID of the collection for which the requester has the permission to create a request
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: Identification

The identifications of the organisms within a specimen

Column Data type Description
CollectionSpecimenID int Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
IdentificationUnitID int Refers to the ID of IdentficationUnit (= foreign key and part of primary key)
IdentificationSequence smallint The sequence of the identifications. The last identification (having the highest sequence) is regarded as valid
DefaultValue: (1)
IdentificationDate datetime The date of the identification calculated from the entries in IdentificationDay, -Month and -Year
IdentificationDay tinyint The day of the identification event
IdentificationMonth tinyint The month of the identification event
IdentificationYear smallint The year of the identification event. The year may be empty if only the day or month are known.
IdentificationDateSupplement nvarchar (255) Verbal or additional identification date information, e.g. 'end of summer 1985', 'first quarter', '1888-1892'
IdentificationDateCategory nvarchar (50) Category of the date of the identification e.g. "system", "estimated" (= foreign key, see in table CollDateCategory_Enum)
VernacularTerm nvarchar (255) Name or term other than a taxonomic (= scientific) name, e.g. 'pine', 'limestone', 'conifer', 'hardwood'
TaxonomicName nvarchar (255) Valid name of the species (including the taxonomic author where available. Example: 'Rosa canina L.'
NameURI varchar (255) The URI of the taxonomic name, e.g. as provided by the module DiversityTaxonNames.
IdentificationCategory nvarchar (50) Category of the identification e.g. 'determination', 'confirmation', 'absence' (= foreign key, see table CollIdentificationCategory_Enum)
IdentificationQualifier nvarchar (50) Qualification of the identification e.g. "cf."," aff.", "sp. nov." (= foreign key, see table CollIdentificationQualifier_Enum)
TypeStatus nvarchar (50) If identification unit is type of a taxonomic name: holotype, syntype, etc. (= foreign key, see table CollTypeStatus_Enum)
TypeNotes nvarchar (MAX) Notes concerning the typification of this specimen
ReferenceTitle nvarchar (255) Publications or authoritative opinions of scientist used during the identification process. Example: enter 'Schmeil-Fitschen 1995' if this field flora was used.
ReferenceURI varchar (255) The URI of the reference e.g. as provided by the module DiversityReferences
ReferenceDetails nvarchar (50) The exact location within the reference, e.g. pages, plates
Notes nvarchar (MAX) User defined notes, e.g. the reason for a re-determination / change of the name, etc.
ResponsibleName nvarchar (255) Name of the person or institution responsible for the determination
DefaultValue: [dbo].[CurrentUserName]()
ResponsibleAgentURI varchar (255) URI of the person or institution responsible for the determination (= foreign key) as stored in the module DiversityAgents.
LogCreatedWhen datetime Date and time when the dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Login of the user who created the dataset
DefaultValue: user_name()
LogUpdatedWhen datetime Date and time when the dataset was changed
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Login of the user who changed the dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: IdentificationUnit

Organism that is present in or on a collection specimen

Column Data type Description
CollectionSpecimenID int Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
IdentificationUnitID int ID of the identification unit (= part of Primary key). Usually one of possibly several organisms present on the collection specimen. Example: parasite with hyperparasite on plant leaf = 3 units,
LastIdentificationCache nvarchar (255) The last identification as entered in table Identification
FamilyCache nvarchar (255) A cached value of the family of the taxon of the last identification. Can be set by the editor if NameURI in table Identification is NULL, otherwise set by the system.
OrderCache nvarchar (255) A cached value of the order of the taxon of the last identification. Can be set by the editor if NameURI in table Identification is NULL, otherwise set by the system.
TaxonomicGroup nvarchar (50) Taxonomic group the organism identified by this unit belongs to. Groups listed in table CollTaxonomicGroup_Enum (= foreign key)
OnlyObserved bit True if the organism was only observed rather than collected. It is therefore not present on the preserved specimen. Example: Tree under which the collected mycorrhizal fungus grew.
DefaultValue: (0)
RelatedUnitID int The IdentificationUnitID of the organism or substrate, on which this organism is growing (= foreign key)
RelationType nvarchar (50) The relation of an unit to its substrate, e.g. parasitism, symbiosis etc. as stored in CollRelationType_Enum (= foreign key)
ColonisedSubstratePart nvarchar (255) If a substrate association exists: part of the substrate that is affected in the interaction (e.g. 'leaves' if a fungus is growing on the leaves of an infected plant)
LifeStage nvarchar (255) Examples: 'II, III' for spore generations of rusts or 'seed', 'seedling' etc. for higher plants
Gender nvarchar (50) The gender of the identification unit, e.g. 'male'
NumberOfUnits smallint The number of units of this identification unit, e.g. 400 beetle in a bottle
ExsiccataNumber nvarchar (50) If specimen is an exsiccata: Number of current specimen within the exsiccata series
ExsiccataIdentification smallint Refers to the IdentificationSequence in Identification (= foreign key). The name under which the collection specimen resp. this unit is published within an exsiccata.
UnitIdentifier nvarchar (50) An identifier for the identification of the unit e.g. a number painted on a tree within an experimental plot
UnitDescription nvarchar (50) Description of the unit, esp. if not the an organism but parts or remnants of it were present or observed, e.g. a nest of an insect or a song of a bird
Circumstances nvarchar (50) Circumstances of the occurence of the organism
DisplayOrder smallint The sequence in which the units within this specimen will appear on e.g. a label where the first unit may be printed in the header and others in the text below. 0 means the unit should not appear on a label.
DefaultValue: (1)
Notes nvarchar (MAX) Further information on the identification unit or interaction, e. g. infection symptoms like 'producing galls'
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: IdentificationUnitAnalysis

The analysis values taken from an identification unit

Column Data type Description
CollectionSpecimenID int Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
IdentificationUnitID int Refers to the ID of IdentficationUnit (= foreign key and part of primary key)
AnalysisID int Analysis ID, foreign key of table Analysis.
AnalysisNumber nvarchar (50) Number of the analysis
AnalysisResult nvarchar (MAX) The result of the analysis
ExternalAnalysisURI varchar (255) An URI for an analysis as defined in an external datasoure
ResponsibleName nvarchar (255) Name of the person or institution responsible for the determination
DefaultValue: [dbo].[CurrentUserName]()
ResponsibleAgentURI varchar (255) URI of the person or institution responsible for the determination (= foreign key) as stored in the module DiversityAgents.
AnalysisDate nvarchar (50) The date of the analysis
SpecimenPartID int ID of the part of a specimen (optional, Foreign key) if the analysis was done with a part of the specimen (see table CollectionSpecimenPart).
Notes nvarchar (MAX) Notes concerning this analysis
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: IdentificationUnitGeoAnalysis

Column Data type Description
CollectionSpecimenID int Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
IdentificationUnitID int Refers to the ID of IdentficationUnit (= foreign key and part of primary key)
AnalysisDate datetime The date of the analysis
Geography geography (MAX) The geography of the identification unit according to WGS84, e.g. a point (latitide, longitude and altitude)
Geometry geometry The geometry of the identifiction unit, e.g. an area
ResponsibleName nvarchar (255) Name of the person or institution responsible for the determination
ResponsibleAgentURI varchar (255) URI of the person or institution responsible for the determination (= foreign key) as stored in the module DiversityAgents.
Notes nvarchar (MAX) Notes concerning this analysis
LogCreatedWhen datetime The time when this dataset was created
LogCreatedBy nvarchar (50) Who created this dataset
LogUpdatedWhen datetime The last time when this dataset was updated
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: IdentificationUnitInPart

The list of the organisms that are found in a part of the specimen

Column Data type Description
CollectionSpecimenID int Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
IdentificationUnitID int ID of the identification unit (= part of Primary key). Usually one of possibly several organisms present on the collection specimen. Example: parasite with hyperparasite on plant leaf = 3 units,
SpecimenPartID int ID of the part of a specimen (optional, Foreign key) if the identification unit is located on a part of the specimen (see table CollectionSpecimenPart).
DisplayOrder smallint The sequence in which the units within this part will appear on e.g. a label where the first unit may be printed in the header and others in the text below. 0 means the unit should not appear on a label.
DefaultValue: (1)
Description nvarchar (500) A description of the unit, esp. if not a whole unit but e.g. parts of it are stored in the collection, e.g. a nest of a bird
LogInsertedBy nvarchar (50) Name of user who first entered (typed or imported) the data.
DefaultValue: user_name()
LogInsertedWhen smalldatetime Date and time when the data were first entered (typed or imported) into this database.
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Name of user who last updated the data.
DefaultValue: user_name()
LogUpdatedWhen smalldatetime Date and time when the data were last updated.
DefaultValue: getdate()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: LocalisationSystem

The geographic localisation systems, e.g. coordinates

Column Data type Description
LocalisationSystemID int Unique ID for the localisation system (= Primary key)
LocalisationSystemParentID int LocalisationSystemID of the superior LocalisationSystem
LocalisationSystemName nvarchar (100) Name of the system used for the determination of the place of the collection, e. g. Gauss-Krüger, MTB, GIS
DefaultAccuracyOfLocalisation nvarchar (50) The default for the accuracy of values that can be reached with this method
DefaultMeasurementUnit nvarchar (50) The default measurement unit for the localisation system, e.g. m, geograpic coordinates
ParsingMethodName nvarchar (50) Internal value, specifying a programming method used for parsing text in fields Location1/Location2 in table CollectionLocalisation
DisplayText nvarchar (50) Short abbreviated description of the localisation system as displayed in the user interface
DisplayEnable bit Specifies if this item is enabled to be used within the database. LocalisationSystems can be disabled to avoid seeing them, but to keep the definition for the future.
DisplayOrder smallint The order in which the entries are displayed. The order may be changed at any time, but all values must be unique.
Description nvarchar (255) Description of the localisation method
DisplayTextLocation1 nvarchar (50) Short abbreviated description of the attribute Location1 in the table CollectionGeography as displayed in the user interface
DescriptionLocation1 nvarchar (255) Description of the attribute Location1 in the table CollectionGeography as displayed in the user interface
DisplayTextLocation2 nvarchar (50) Short abbreviated description of the attribute Location2 in the table CollectionGeography as displayed in the user interface
DescriptionLocation2 nvarchar (255) Description of the attribute Location2 in the table CollectionGeography as displayed in the user interface
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: Processing

The processings of the specimen

Column Data type Description
ProcessingID int ID of the processing (Primary key)
ProcessingParentID int The ID of the superior type of the processing
DisplayText nvarchar (50) The display text of the processing as shown e.g. in a user interface
Description nvarchar (MAX) Description of the processing
Notes nvarchar (MAX) Notes about the processing
ProcessingURI varchar (255) An URI for a processing as defined in an external datasource
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()
OnlyHierarchy bit If the entry is only used for the hierarchical arrangement of the entries
DefaultValue: (0)

Table: ProcessingMaterialCategory

The processings that are possible for a certain material category

Column Data type Description
ProcessingID int ID of the processing. Refers to ProcessingID in table Processing (foreign key)
DefaultValue: (1)
MaterialCategory nvarchar (50) Material category of specimen. Examples: 'herbarium sheets', 'drawings', 'microscopic slides' etc.
DefaultValue: N'specimen'
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: ProjectAnalysis

Column Data type Description
AnalysisID int ID of the analysis (Primary key)
ProjectID int ID of the project to which the specimen belongs (Projects are defined in DiversityProjects)
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: ProjectProcessing

The types of processing available within a project

Column Data type Description
ProcessingID int ID of the Processing (Primary key)
ProjectID int ID of the project to which the specimen belongs (Projects are defined in DiversityProjects)
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: Property

The list of the properties that can be specified for the collection site

Column Data type Description
PropertyID int Unique ID for the localisation system (= Primary key)
PropertyParentID int LocalisationSystemID of the superior LocalisationSystem
PropertyName nvarchar (100) Name of the system used for the determination of the place of the collection, e. g. Gauss-Krüger, MTB, GIS
DefaultAccuracyOfProperty nvarchar (50) The default for the accuracy of values that can be reached with this method
DefaultMeasurementUnit nvarchar (50) The default measurement unit for the characterisation system, e.g. pH
ParsingMethodName nvarchar (50) Internal value, specifying a programming method used for parsing text in fields Location1/Location2 in table CollectionLocalisation
DisplayText nvarchar (50) Short abbreviated description of the localisation system as displayed in the user interface
DisplayEnabled bit Specifies if this item is enabled to be used within the database. LocalisationSystems can be disabled to avoid seeing them, but to keep the definition for the future.
DisplayOrder smallint The order in which the entries are displayed. The order may be changed at any time, but all values must be unique.
Description nvarchar (255) Description of the localisation method
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: Transaction

Transactions like loan, borrow, gift, exchange etc. of specimen if they are e.g. permanently or temporary transfered from one collection to another

Column Data type Description
TransactionID int Unique ID for the transaction (= Primary key)
ParentTransactionID int The ID of a preceeding transaction of a superior transaction if transactions are organized in a hierarchy
TransactionType nvarchar (50) Type of the transaction e.g. gift in or out, exchange in or out, purchase in or out
DefaultValue: N'exchange'
TransactionTitle nvarchar (200) The title of the transaction as e.g. shown in an user interface
ReportingCategory nvarchar (50) A group defined for the transaction, e. g. a taxonomic group as used for exchange balancing
AdministratingCollectionID int ID of the collection thas is responsible for the administration of the transaction.
MaterialDescription nvarchar (MAX) ID of the project to which the transaction belongs (Projects are defined in DiversityProjects)
MaterialCategory nvarchar (50) Material category of specimen. Examples: 'herbarium sheets', 'drawings', 'microscopic slides' etc.
DefaultValue: N'specimen'
MaterialCollectors nvarchar (MAX) The collectors of the material
FromCollectionID int The ID of the collection from which the specimen were transfered, e.g. the donating collection of a gift
FromTransactionPartnerName nvarchar (255) Name of the person or institution from which the specimen were transfered, e.g. the donator of a gift
FromTransactionPartnerAgentURI varchar (255) The URI of the transaction partner (see e.g. module DiversityAgents)
FromTransactionNumber nvarchar (50) Number or code by which a transaction may be recorded by the administration of the source of the specimen, e.g. the donating collection of a gift
ToCollectionID int The ID of the collection to which the specimen were transfered, e.g. the receiver of a gift
ToTransactionPartnerName nvarchar (255) Name of the person or institution to which the specimen were transfered, e.g. the receiver of a gift
ToTransactionPartnerAgentURI varchar (255) The URI of the transaction partner (see e.g. module DiversityAgents)
ToTransactionNumber nvarchar (50) Number or code by which a transaction may be recorded by the administration of the destination of the specimen, e.g. the receiving collection of a gift
NumberOfUnits smallint The number of units that were (initially) included in the transaction
Investigator nvarchar (50) The investigator for whose study a transacted material was sent
TransactionComment nvarchar (MAX) Comments about the exchanged material addressed to the transaction partner
BeginDate datetime Date when the transaction started
AgreedEndDate datetime End of the transaction period, e.g. if the time for borrowing the specimen is restricted
ActualEndDate datetime Actual end of the transaction when e.g. the borrowed specimen were returned to the owner
InternalNotes nvarchar (MAX) Internal notes about this transaction, not to be published e.g. on a web page
ResponsibleName nvarchar (255) The person responsible for this transaction
ResponsibleAgentURI varchar (255) The URI of the person, team or organisation responsible for the data (see e.g. module DiversityAgents)
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()

Table: TransactionDocument

The history of transactions resp. the documents connected to the transactions

Column Data type Description
TransactionID int Unique ID for the Transaction, refers to table Transaction (= Part of primary key and foreign key)
Date datetime The date of the event of a transaction
TransactionText nvarchar (MAX) The text of a transaction document
TransactionDocument image A scanned document connected to this transaction event
InternalNotes nvarchar (MAX) Internal notes about this transaction event
LogCreatedWhen datetime The time when this dataset was created
DefaultValue: getdate()
LogCreatedBy nvarchar (50) Who created this dataset
DefaultValue: user_name()
LogUpdatedWhen datetime The last time when this dataset was updated
DefaultValue: getdate()
LogUpdatedBy nvarchar (50) Who was the last to update this dataset
DefaultValue: user_name()
RowGUID uniqueidentifier
DefaultValue: newsequentialid()


Footnotes: The following conventions and abbreviations have been used in the tables: Columns of primary key:underlined


Template for enumeration tables

ER Enum 071101.gif

Unfortunately, some labels in the diagram are in German. “Spaltenname” translates to “column name”, “Datentyp-Kurzform” to “data type”, and “Beschreibung” to “column description”.


Known problems

URI for connection to TaxonNames, DiversityAgents, DiversityReferences and DiversityGazetteer.